Chromacon 2019 Terms and Conditions
CHROMACON operates as a cash-and-carry exhibition – artworks and other items are removed from the venue as it is sold (except for items which cannot be moved easily or in a case where the buyer and exhibitor comes to an agreement to remove works at end of day).
CHROMACON is not responsible for any copyright and/or trademark infringements made by registered exhibitors. Any legal action that may result from copyright and/or trademark infringement is the sole responsibility of the exhibitor.
CHROMACON reserves the right to full curatorial control of exhibition and will remove items from the event at their discretion if a case of copyright and/or trademark infringement is suspected.
Exhibitors are not permitted to sell trademarked, or commercially available products unless they have received the express permission of the proper rights holders or these products are their own intellectual property.
Parents of exhibitors under the age of 16 must give their consent upon registration and also accompany the exhibitor on the day of the event.
Whilst CHROMACON has a strong stance against censorship of artworks, if exhibitors do plan on exhibiting artworks featuring mature themes, they should notify event staff upon registration or at any time prior to the event.
All artwork must be the exhibitor’s own and not a copy of someone else’s.
Exhibitors displaying/ selling artworks based on heavily on another piece (i.e. photograph as reference) must first obtain permission from the copyright owner of the source work.Exhibitors curate their own booth space; however CHROMACON reserves the right to intervene at any time during the event.
All artwork must be ready to hang or, if 3D, pieces need to be ready to install. If the piece is heavy or needs assembly it is the exhibitor’s responsibility to install.
All artwork must be labelled correctly.
All display panel-hung pieces must be easy to remove from the panel – if a piece requires direct attachment to the panel it will not be exhibited.
All display panel-hung pieces must not exceed more than 1.5m x 1.5m in measurement and 15kg per panel.
There is no limit on the number of artworks exhibitors may exhibit, however, artwork must be able to fit within your allocated booth space.
Exhibitors are responsible for all financial transactions made at their own respective booths.
CHROMACON is not responsible for any travel or accommodation costs incurred for exhibitors residing outside of Auckland.
Exhibitors may set up their booths at Friday on 31st May 2019 and be packed up by 7.00PM 2nd June 2019 (2 hours post event).
3. BOOTH SPACE ALLOCATION
CHROMACON will do our utmost to ensure that all exhibitors are allocated a reasonable space that will receive favourable public exposure. Exhibitors have an opportunity to select booth location of their choosing up on registration as part of a first come first serve process. CHROMACON reserves the right of final decision for exhibition booth allocation.
Exhibitors accepted for CHROMACON 2019 acknowledge that images submitted to CHROMACON as part of an application may be used as part of publicity for the show in the following manner: promotional brochures and posters, newspaper articles and advertising, website articles and marketing, CHROMACON newsletters, CHROMACON Facebook page, CHROMACON Twitter page, CHROMACON website, YouTube channel, CHROMACON Show Guide, any video shot during the event and end of year report. As this publicity forms part of the marketing strategy for CHROMACON, exhibitors will not receive remuneration for the use of their images.
All exhibitors applications will be subject to a curation process. The curation panel reserves the right to accept or reject any exhibitor for whatever reason and their decision is final. After the curation process, you will be issued notification and further instructions relevant to your application.
6. EXHIBITION FEES AND CANCELLATION
Exhibition fees for booth hire and other costs will only be processed if your exhibitor application is successful.
Your payment must be received received within one week upon confirmation of your exhibitor application in order to secure your right to exhibit at CHROMACON 2019. There will be no refunds for cancellations 3 months or less prior to the event.
The right to exhibit at CHROMACON is absolutely non-transferable and may not be resold. In the event of a cancellation your booth may be offered to other exhibitors.
CHROMACON has no insurance provision for artworks, therefore exhibitors are encouraged to make their own insurance arrangements in order to protect their work while in transit, in venue awaiting setup, at the exhibition or packing up at end of event.
Exhibitors will be responsible for the pricing of their own works.
Even though CHROMACON does not have an official price range, we recommend exhibitors keep prices at an affordable yet professional range.
Whilst we welcome all prices, anything priced from $500 upwards will be scrutinized closely.
9. VENUE POLICIES
Exhibitors must ensure that at all times the noise levels at their booth are at a suitable level within the venue for the proper conduct of event.
CHROMACON reserves the right to require exhibitors to lower any volume at their booth during the event if it is disrupting the event/ neighbouring booths.
B) PROHIBITED ACTIVITIES (WITHOUT WRITTEN PERMISSION)
CHROMACON is a strictly ‘no smoking’ event.
No food or drinks are permitted inside the venue. Plain water stored in a plastic bottle are accepted, please do not use glass containers.
Obstructing or obscuring emergency exits and exit signs at the venue. At least 3 meters of clearance is to be maintained at all times in respect of any egress. Fire hoses, alarms and switches must remain visible and accessible at all times and all articles used for display purposes must be fireproof. Open flames must be adequately supervised.
Marking, painting, drilling or otherwise defacing any part of the venue, attaching sticky tape, pins, nails, staples, markers or ‘blu-tak’ to any part of the venue.
Altering the structure, fittings, decorations or furnishings of the venue and obstructing art works at the venue.
Suspending banners and other hanging display material from anything other than existing rigging points.
Bringing any firearms, explosives, flammable liquids or other dangerous substances (including fireworks, pyrotechnics) to the venue.
Conducting any lottery, raffle, betting, gambling or game of chance of any kind, unless with approval from CHROMACON festival team.
C) ELECTRICAL USE AND INSTALLATION
No electrical devices are permitted to be installed or connected to any electricity supply at the venue without prior written permission.
This restriction does not apply to consumer electronics such as laptops and cellphones.
Exhibitors should carefully inspect tables and booth area prior to set up. Any damage found on floors, walls, pillars, all other furniture and equipment should be reported to CHROMACON staff at this time.
If no damage is identified to CHROMACON staff prior to setup, it is accepted as implicit confirmation that the area is undamaged.
Any damage found within the vicinity of the booth space during the course of CHROMACON 2019, and any associated repair costs, are the responsibility of the exhibitor.
10. HEALTH AND SAFETY
CHROMACON is not responsible for any injuries to exhibitors and/or members of the public, or for any costs incurred in such an event.